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Function Keys and Keyboard Shortcuts

Function keys

  • Almost always used as the help key, almost every program will open the help screen when this key is pressed.
  • Enter CMOS Setup.
  • Windows Key + F1 would open the Microsoft Windows help and support center.
  • Open the Task Pane.

    • In Windows commonly used to rename a highlighted icon or file.
    • Alt + Ctrl + F2 opens document window in Microsoft Word.
    • Ctrl + F2 displays the print preview window in Microsoft Word.
    • Enter CMOS Setup.

      • Often opens a search feature for many programs including Microsoft Windows.
      • In MS-DOS or Windows command line F3 will repeat the last command.
      • Shift + F3 will change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.

        • Open find window.
        • Repeat the last action performed (Word 2000+)
        • Alt + F4 will close the program currently active in Microsoft Windows.
        • Ctrl + F4 will close the open window within the current active window in Microsoft Windows.

          • In all modern Internet browsers pressing F5 will refresh or reload the page or document window.
          • Open the find, replace, and go to window in Microsoft Word.
          • Starts a slideshow in PowerPoint.

            • Move the cursor to the Address bar in Internet Explorer and Mozilla Firefox.
            • Ctrl + Shift + F6 opens to another open Microsoft Word document.

              • Commonly used to spell check and grammar check a document in Microsoft programs such as Microsoft Word, Outlook, etc.
              • Shift + F7 runs a Thesaurus check on the word highlighted.
              • Turns on Caret browsing in Mozilla Firefox.

                • Function key used to enter the Windows startup menu, commonly used to access Windows Safe Mode.

                  • Opens the Measurements toolbar in Quark 5.0.

                    • In Microsoft Windows activates the menu bar of an open application.
                    • Shift + F10 is the same as right-clicking on a highlighted icon, file, or Internet link.
                    • Access the hidden recovery partition on HP and Sony computers.
                    • Enter CMOS Setup. 

                      • Full-screen mode in all modern Internet browsers.
                      • Ctrl + F11 as computer is starting to access the hidden recovery partition on many Dell computers.
                      • Access the hidden recovery partition on eMachines, Gateway, and Lenovo computers.

                        • Open the Save as window in Microsoft Word.
                        • Shift + F12 save the Microsoft Word document.
                        • Ctrl + Shift + F12 prints a document in Microsoft Word.
                        • Preview a page in Microsoft Expression Web
                        • Open Firebug.

                        Shortcut Keys Description
                        Alt + F
                        File menu options in current program.
                        Alt + E
                        Edit options in current program
                        Universal Help in almost every Windows program.
                        Ctrl + A
                        Select all text.
                        Ctrl + X
                        Cut selected item.
                        Shift + Del
                        Cut selected item.
                        Ctrl + C
                        Copy selected item.
                        Ctrl + Ins
                        Copy selected item
                        Ctrl + V
                        Shift + Ins
                        Goes to beginning of current line.
                        Ctrl + Home
                        Goes to beginning of document.
                        Goes to end of current line.
                        Ctrl + End
                        Goes to end of document.
                        Shift + Home
                        Highlights from current position to beginning of line.
                        Shift + End
                        Highlights from current position to end of line.
                        Ctrl + Left arrow
                        Moves one word to the left at a time.
                        Ctrl + Right arrow
                        Moves one word to the right at a time.

                        Ctrl + C or Ctrl + Insert
                        Copy the highlighted text or selected item.

                        Ctrl + V or Shift + Insert
                        Paste the text or object that's in the clipboard.

                        Ctrl + Z and Ctrl + Y
                        Undo any change. For example, if you cut text, pressing this will undo it. This can also often be pressed multiple times to undo multiple changes. Pressing Ctrl + Y would redo the undo.

                        Ctrl + F
                        Open the Find in any program. This includes your Internet browser to find text on the current page.

                        Alt + Tab or Alt + Esc
                        • Quickly switch between open programs moving forward.
                        • Press Ctrl + Tab to switch between tabs in a program.
                        • Adding the Shift key to Alt + Tab or Ctrl + Tab will move backwards. For example, if you are pressing Alt + Tab and pass the program you want to switch to, press Alt + Shift + Tab to move backwards to that program.
                        • Windows Vista and 7 users can also press the Windows Key + Tab to switch through open programs in a full screenshot of the Window.

                        Ctrl + Back space and Ctrl + Left arrow / Right arrow
                        Pressing Ctrl + Backspace will delete a full word at a time instead of a single character.
                        Holding down the Ctrl key while pressing the left or right arrow will move the cursor one word at a time instead of one character at a time. If you wanted to highlight one word at a time you can hold down Ctrl + Shift and then press the left or right arrow key to move one word at a time in that direction while highlighting each word.

                        Ctrl + S
                        While working on a document or other file in almost every program pressing Ctrl + S will save that file. This shortcut key should be used frequently anytime you're working on anything important.

                        Ctrl + Home / End
                        Move the cursor to the beginning or end of a document.

                        Ctrl + P
                        Print the page being viewed. For example, the document in Microsoft Word or the web page in your Internet browser.

                        Page Up / Space bar and Page Down
                        Pressing either the page up or page down key will move that page one page at a time in that direction. When browsing the Internet pressing the space bar will also move the page down one page at a time. If you press Shift and the Space bar the page will go up a page at a time.

                        Last updated on: 08/10/2019


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